Cost Group Deals
Cost Group Deals
Auto costing is great but unfortunately we don't have the time to make it work for us. This is because we sub hire a lot of kit which produces a lot of cost line items with provisional costs.
Once i have a quote through from a supplier i don't want to go through hundreds of items adding in the actual costs of each specific piece of kit. It is useful to have the provisional cost giving us a quick rough idea of cost but our suppliers often do us a deal. If i add a manual cost item with an actual cost from the supplier it adds up the provisional (auto cost, lots of lines) and actual (manual, single line) costs to calculate the predicted profit.
I see 2 options here (in order of preference):
1. Allow us to 'deal cost' a supplier group (or other groups) in the costs section with an actual cost and attach a pdf quote to the deal. Reducing hours of copying cost data from a quote line by line and still retains all of the provisional auto cost detail.
2. Allow us to delete lines that are generates by the auto costing, then when i have an agreed price from a supplier i can add in a manual cost and attach their quote to the cost for an item breakdown. Then delete all of the auto costs.
Until there is some sort of feature like this then the auto costing just slows us down and doesn't make costing quicker which i'm sure isn't the plan.
@Brian Remember that automatic costs are always added as provisional – they’re estimated costs.
When you receive the invoice from the supplier, use “Set Actual Cost” from the cost item’s menu to pop in the actual cost. This should give you an accurate picture of how much your sub-rents are costing you.
Brian O'Neal commented
My main issue with the auto costing is that sub rents are not always the same cost. We get a quote from a vendor and sometimes a 50" monitor is $100 sometimes it is $150 depending on what they have available and if they have to ship it in from another location.
Auto costing just doesn't work very well the way it is implemented for us. We end up just entering a manula cost for the entire cost which doesn't report well when you want to see what cross rentals cost us at the end of the month. Bummer.